Policy & Innovation Committee

E-mail blast

Policy & Innovation Committee

Monday, August 7, 2023 at 10:00 AM

Consistent with California Government Code Section 54953 and Assembly Bill 361, a meeting of the committee will be held online.

Attend, watch or listen
• The public can attend meetings at SACOG’s offices
• Watch the meeting live at https://us06web.zoom.us/j/89530776526, Webinar ID:  895 3077 6526
• Listen by phone 1-888-475-4499, Meeting ID: 895 3077 6526

Provide public comment – comments will be taken on the item at the time it is taken up by the committee
Public comment may be made in person at SACOG’s offices. You will have 3:00 minutes to speak.  Please complete a speaker form and provide it to the clerk.
During the meeting by Zoom or phone:  
By Zoom:  tap on your name on the attendee list and then tap “Raise Hand”.  The clerk will call you by name when it is your turn to comment.  You will have 3:00 minutes to address the committee.  
By phone:  press *9.  The clerk will call you by name or by phone number when it is your turn to comment.  You will have 3:00 minutes to speak.
Written comments
May be submitted via email to the clerk at rtadevich@sacog.org.  Comments requested to be read at the meeting will be limited to 250 words.  Comments requested to be distributed to the committee members will be shared with members if they are received at least one hour prior to the meeting.  Otherwise they will be shared after the meeting.    

Agenda Timing:  Time durations are estimates only.  Action may be taken on any item on this agenda.  The committee may take up any agenda item at any time, regardless of the order listed.

Accessibility and Title VI:  SACOG provides access to all agenda and meeting materials online at www.sacog.org/agendas-0.   Additionally, interested persons can sign up for email notifications at https://www.sacog.org/pod/sign-notifications.  If you need a disability-related modification or accommodation to participate in this meeting, please contact the Clerk to the Board (lespinoza@sacog.org) or by phone at (916) 340-6236.  SACOG also provides services/accommodations upon request to persons who are limited-English proficient who wish to address agency matters.  For accommodations or translations assistance, please call 916.321.9000, or for TDD/TTY dial 711, or email at contact@sacog.org. We require three working days’ notice to accommodate your request.

La SACOG puede proveer asistencia/facilitar la comunicación a las personas y los individuos con conocimiento limitado del inglés quienes quieran dirigirse a la agencia. Para solicitar asistencia, por favor llame al número 916.321.9000 o para TDD/TTY llame al numero 711, o email a contact@sacog.org. Requerimos que solicite asistencia con tres días hábiles de anticipación para poderle proveer asistencia.

Message from the Clerk:  In compliance with California Government Code Section 54952.3, the Clerk hereby announces that the compensation for legislative body members attending the following simultaneous or serial meetings is: Board of Directors $100; Transportation Committee $100; Land Use & Natural Resources Committee $100; Policy & Innovation Committee $100, Strategic Planning Committee $100, Race, Equity and Inclusion Working Group $100, Funding Round Working Group.

Pledge of Allegiance


Roll Call: Directors Desmond, Dowdin Calvillo, Houdesheldt, Saragosa, Schaefer, Stallard, Vang, Villegas, Vice Chair Burruss, and Chair Thomas


Public Communications: Any person wishing to address the committee on any item not on the agenda may do so at this time. After ten minutes of testimony, any additional testimony will be heard following the action items.




Remote Committee Meeting (Est. Time: 0 minutes)

Approval of virtual meetings following expiration of Executive Order No. N-25-20 and passage of Assembly Bill 361.


Approve Minutes of the June 5, 2023, Committee Meeting (Est. Time: 0 minutes)

Approval of the written record of the June 5, 2023, committee meeting


Approve GIS Software Licensing Agreement with ESRI, Inc. (Est. Time: 0 minutes)

Approval of a three-year GIS software licensing agreement.


Golden State Risk Management Authority Presentation of Accreditation (Robert Tadevich) (Est. time:  5 minutes)




Approve Revisions to SACOG’s Procurement Manual and Signing Authority Policy (Loretta Su) (Est. Time: 10 minutes)

Staff is recommending revising SACOG’s Procurement Manual and Signing Authority to improve regulatory compliance, strengthen internal procedures, and make procurement and contracting more efficient and cost-effective.



Adopt SACOG policy for the Administering Transportation Development Act Funds (Caroline Payne) (Est. Time: 5 minutes)

Adopt the proposed policy administering Transportation Development Act (TDA) Funds.


Approval of an Amendment to Questica SaaS Budgeting Software Contract (Loretta Su) (Est. Time: 5 minutes)

Approval of an Amendment to the Questica Budgeting SaaS Software Contract to add feature enhancements to existing budgeting software and build custom reports needed to replace manual generation of certain reports.



Advocacy Update (Renee DeVere-Oki) (Est. Time: 20 minutes)

Update on state and federal advocacy activities.


Required Communication with Auditors-Statement on Auditing Standards No. 114 (Loretta Su) (Est. Time: 10 minutes)

In accordance with the Statement on Auditing Standards (SAS) No. 114, SACOG’s auditors are required to communicate certain matters to those charged with governance of the agency.

Receive & File:


Quarterly Report on Contracts (Heather Luke) (Est. Time: 0 minutes)

Report on Contracts

Other Matters:




The next meeting of the Committee will be held on Monday, August 28, 2023, at 10:00 AM remotely via Zoom.

This agenda and attachments are available on SACOG’s website at www.sacog.org. SACOG is accessible to the disabled. As required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof, a person who requires a modification or accommodation, auxiliary aids or services in order to participate in a public meeting, including receiving this agenda and attachments in an alternative format, should contact SACOG by phone at 916‐321‐9000, e‐mail (contact@sacog.org) or in person as soon as possible and preferably at least 72 hours prior to the meeting. Parking is available at 15th and K Streets.